City Secretary

The City Secretary is appointed by the City Council.  She is responsible for managing and coordinating the agenda process for City Council; managing Vital Statistics for the City; producing Proclamations; conducting the City's general and special elections; serving as the City’s Records Manager and Public Information Officer; and coordinating and managing the public information function including compliance with Public Information Act.

The City Secretary also serves as custodian of the City corporate seal; Notary Public; administers Oaths of Office; attests the Mayor's and/or City Manager’s signature on all official documents; records and files deeds and easements; coordinates the codification of City ordinances into the City Code of Ordinances; publishes all legal ads and notices for the City; issues Birth and Death Records (certificates); maintains all board and committee meeting minutes for which she serves as Secretary; posts all legal notices and agendas; develops and oversees the City Secretary Department Budget; and researches, interprets, and successfully implements complicated laws and judicial statues as they relate to the duties and responsibilities of the City Secretary.

The Deputy City Secretary is responsible for managing and coordinating the agenda process for the Building Standards Commission, the Zoning Board of Adjustment, the Planning and Zoning Commission, and the Tax Increment Reinvestment Zone #1; coordinating the building permit process; assisting with the City's general and special elections.

The Deputy City Secretary also attests the Board Chairman's signature on all official documents; publishes legal ads and notices for the City; maintains all board and committee meeting minutes for which she serves as Secretary; posts legal notices and agendas; develops and oversees the City building permit process; and researches, interprets, and successfully implements complicated laws and judicial statues as they relate to the duties and responsibilities of the Deputy City Secretary.